Secure Board Communication With Chat, Messaging and Document Systems

To work as a unified team board members of nonprofit organizations need to have easy-to-use tools to communicate. They are responsible for sensitive data that could be harmful when misused and must be kept confidential. Despite the widespread use of digital communications like texting, emails and messaging apps, they aren’t secure enough to be used in board business, making boards vulnerable to cyberattacks.

Nonprofit board directors are volunteers who bring different experiences, knowledge and abilities to their work. Many board directors also have other jobs or careers. Having these various commitments and obligations, however it can be difficult to maintain a constant communications with each other.

The good news is that the right technology can be of assistance. Integrating a chat, message and collaboration platform with a board management system or a document management system can streamline the flow, preventing duplication and data loss. It also helps protect against a cyberattack and safeguard confidential documents and conversations.

Volunteer board members are often high-profile individuals with access to highly sensitive information. Hackers are aware of this and are targeting them with phishing attacks and ransomware, where criminals are threatening to release personal information unless paid a sum of money. In addition to his explanation these threats, a board can face consequences from regulatory authorities and lower trust if sensitive files are accidentally shared on unsecured channels such as email or a personal device. To avoid these issues the ideal solution must include strict cybercheckboxes, as well as an audit trail in order to protect the confidentiality and integrity of information.