Effective Virtual Board Meetings

In-person board meetings give more opportunities for natural conversations and non-verbal cues that aren’t possible to replicate in a virtual space. With a little effort and planning, nonprofits can still maintain the atmosphere of a meeting when switching to a digital format.

Virtual board meetings can be equally effective as in-person meetings by adopting best practices. To ensure that your meetings are productive and fun Consider the following suggestions:

Comprehensive Preparation

Virtual meetings require more comprehensive preparation than sessions in person. Directors must receive an agenda with clearly defined topics for discussion and the time limit for each. This will allow them to study any information required and prepare questions or ideas prior to the meeting.

Start sharing meeting materials early

It’s easy to lose focus during a virtual meeting, especially when you’re able check your social media or your email. Make sure to distribute all meeting materials including documents, materials, and other information at least one week before the meeting. This will ensure that participants don’t getting bored during meetings and allow them more time to participate in discussions and take decisions.

Use a virtual board administration software platform, like OnBoard to give your board members access to all necessary resources and materials prior to the date of the meeting. You can avoid the distractions https://seboardroom.com/how-to-structure-nonprofit-board-positions caused by connectivity and technical issues, which could delay meetings or even canceled. To prevent these issues you should have your board management software company test all links and equipment for every participant prior to the start of the meeting.